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Engage uses roles and permissions to grant users access to information and functions in the system. Certain permissions grant access to personal data for contacts. In many countries, there are regulations or guidelines that aim to protect collected data by keeping it secure. One method for protecting personal data from potential abuse is to limit who has access to it.
Use the permissions to restrict access for system users so that they only have access to information in the system that they really need to carry out their daily tasks. This guarantees the security of sensitive personal data stored in the system.
Engage offers permissions that limit access to user data, billing data, and statistical data. You can enable these permissions for specific system roles. You can then assign these roles to users that should have access to view, download or export personal data.
The following permissions, when enabled for a system role, allow access to different types of personal data:
Data Type | Permission Name | Permission ID |
|---|
User Data | Data Import and Export: Manual Import of User Data | 106 |
Data Import and Export: Export User Data | 229 |
Data Import and Export: Export Sensitive User Data | 255 |
Members: Export Member Data | 519 |
Statistical Data | Statistics: Export System Statistics Report | 114 |
Related Data: Export Related Data Sets | 151 |
Data Import and Export: Configure Cloud Exports 1.0 | 154 |
Data Import and Export: Export Coupon List | 162 |
Data Import and Export: Create, Edit and Download Raw Data Exports | 163 |
Data Import and Export: Export User Data | 229 |
Statistics: Export Partner Statistics Report | 238 |
Statistics: Export Group Statistics | 406 |
Statistics: Export Message Statistics | 609 |
Messaging: Export Messages | 626 |
Messaging: View and Export SuperGroup Message Statistics | 900 |
CMS: Export Landing Page Tracking Data | 1503 |
Billing Data | Data Import and Export: Export Billing Data | 230 |